Black Rock RV Rentals LLC
Recreational Vehicle Rental Agreement
Version 2026-08-08 · Standard form · Self-drive, delivered, and Burning Man provisions
This Recreational Vehicle Rental Agreement (the “Agreement”) is entered into as of the date of Renter’s acceptance (the “Effective Date”) by and between Black Rock RV Rentals LLC, a Nevada limited-liability company (Entity ID E58814462026-6; Nevada Business ID NV20263615737), with a mailing address of 732 S 6th ST #7048, Las Vegas, NV 89101 (“Lessor”), and the individual identified as Renter in Schedule A (“Renter”). Lessor and Renter are each a “Party” and collectively the “Parties.” The Vehicle Schedule (Schedule A) and Rate Schedule (Schedule B) are incorporated into and made a part of this Agreement.
1Vehicle and Rental Period
Lessor agrees to make available to Renter, and Renter agrees to rent from Lessor, the recreational vehicle identified in Schedule A (the “RV”) for the rental period stated in Schedule A (the “Rental Period”). Only the RV identified in Schedule A is subject to this Agreement.
Substitution of an alternate unit from Lessor’s fleet may be made by Lessor upon written notice where the assigned RV becomes unavailable due to mechanical condition, prior damage, or loss, and Renter may elect either the substitute unit or a full refund of amounts paid.
2Rental Type
This Agreement accommodates two rental structures. The structure applicable to a rental is stated in Schedule A, which is completed for that rental at booking. Both structures are set out below.
Self-Drive Rental. Renter takes possession of the RV at Lessor’s designated location and operates the RV during the Rental Period. Section 3, Section 7, Section 8, and Section 17 apply in full.
Delivered Rental. Lessor transports, places, and levels the RV at the destination identified in Schedule A and recovers the RV at the conclusion of the Rental Period. Renter does not operate the RV at any time. Section 11 applies, and the mileage provisions of Section 7 do not apply.
3Authorized Drivers and Driver Qualification
Authorized Drivers — Self-Drive Rentals. Only persons listed as Authorized Drivers in Schedule A may operate the RV. Operation of the RV by any person not listed as an Authorized Driver constitutes a material breach of this Agreement and voids all insurance coverage extended by or through Lessor.
Authorized Drivers — Delivered Rentals. On a Delivered Rental, the Authorized Drivers are Lessor’s personnel only, and neither Renter nor Renter’s guests are authorized to drive, tow, move, or otherwise operate the RV at any time. Operation of the RV by any person not listed as an Authorized Driver constitutes a material breach of this Agreement and voids all insurance coverage extended by or through Lessor.
Minimum Qualifications. Each Authorized Driver must, at the time of booking and continuously through the Rental Period: (a) be at least twenty-five (25) years of age; (b) hold a valid, unexpired driver’s license issued by a U.S. state, U.S. territory, or Canadian province; and (c) satisfy the Motor Vehicle Record standard set forth below.
Motor Vehicle Record (“MVR”) Review. Prior to release of the RV, each proposed Authorized Driver shall furnish to Lessor, or authorize Lessor to obtain, a current Motor Vehicle Record from the driver’s licensing jurisdiction. Lessor will decline any driver whose MVR reflects:
- (a)any conviction for driving under the influence of alcohol or any controlled substance, reckless driving, vehicular homicide, or leaving the scene of an accident within the preceding five (5) years;
- (b)more than two (2) moving violations within the preceding thirty-six (36) months;
- (c)any at-fault accident within the preceding thirty-six (36) months;
- (d)any license suspension, revocation, or restriction within the preceding thirty-six (36) months; or
- (e)an invalid, expired, suspended, provisional, or learner-status license.
Continuing Obligation. Renter shall notify Lessor immediately if any Authorized Driver’s license is suspended, revoked, or restricted at any time prior to or during the Rental Period. Lessor may decline any driver in Lessor’s reasonable discretion, and may terminate this Agreement under Section 22 if a driver is discovered to be unqualified after release of the RV.
Physical Capability. Each Authorized Driver represents that they are physically and mentally capable of safely operating a Class A motorhome of the size and weight identified in Schedule A, and acknowledges that the RV handles substantially differently from a passenger vehicle with respect to braking distance, turning radius, height clearance, and crosswind sensitivity.
4Rental Fee and Payment
Rental Fee. Renter shall pay the total rental fee stated in Schedule A in accordance with the payment schedule stated therein. All amounts are stated and payable in U.S. dollars.
Payment Methods. For payments originating from a bank or payment account located within the United States, Renter may pay by bank transfer (wire or ACH), credit or debit card, or another method Lessor makes available at checkout. Corporate invoicing is available and a W-9 is provided on request. For payments originating from a bank or payment account located outside the United States, Renter may pay by card or, at Lessor’s election, via Wise (wise.com) transfer to Lessor’s designated USD account, details of which Lessor shall provide on request.
Fees Borne by Renter. Renter shall bear all transfer fees, currency conversion charges, and other third-party payment processing costs in addition to the scheduled payment amounts. Each payment must be funded such that Lessor receives the full scheduled amount net of all fees. By way of illustration, if the scheduled payment is $2,000.00 and the transfer service charges a $35.00 fee, Renter shall send funds sufficient to result in a $2,000.00 net deposit to Lessor’s account.
Late Payment. Where the full amount is due on confirmation, the dates are held for 3 business days pending funds and are released if payment has not been received. Failure to make any payment when due otherwise entitles Lessor to withhold release of the RV, terminate this Agreement, and retain amounts previously paid to the extent permitted by the cancellation terms of this Agreement. Amounts received net of the scheduled payment due to unpaid transfer fees shall be treated as a partial payment.
5Security Deposit
Deposit. Renter shall provide a refundable security deposit of $1,500.00, which applies to every rental under this Agreement, self-drive and delivered alike. It is placed at handoff as an authorization on Renter’s card — a hold, not a charge — and is separate from the rental fee.
Duration of the Authorization. A card authorization lapses after approximately seven days. On a Rental Period long enough for that to occur, Lessor may place a replacement authorization for the same amount and release the prior one. Renter may briefly see both while the release settles with the card issuer.
Application. Lessor may apply the security deposit against any amount owed by Renter under this Agreement, including damage assessed under Section 15, mileage, generator, or fuel overage under Section 7, fees stated in Schedule B, unpaid rental fees, fines or citations attributable to Renter, and tolls. Application of the deposit does not limit Renter’s liability for amounts exceeding the deposit.
Itemized Statement Before Any Deduction. Lessor shall provide Renter with a written, itemized statement of every amount to be applied before any amount is deducted from the deposit. No amount is applied against the authorization until that statement has been sent.
Release. Where no amount is owed, the authorization is released in full at check-out. Where an amount is owed, Lessor applies only the amount shown on the itemized statement and releases the remainder at the same time. In no event shall the unapplied balance be held longer than fourteen (14) days following the end of the Rental Period, except that where a damage assessment under Section 15 is pending, Lessor may retain the deposit until the assessment is issued.
For the avoidance of doubt: the security deposit applies to a Delivered Rental. No provision of any prior agreement treating the rental fee as inclusive of a security, damage, cleaning, or performance deposit survives this Agreement.
6Cancellation and Changes
By Renter. The cancellation terms applicable to a rental are stated in Schedule A. Where the reservation was made more than 45 days before the start of the Rental Period: amounts paid are fully refundable on cancellation more than 90 days before the start of the Rental Period, and 50% refundable on cancellation between 90 and 45 days before the start of the Rental Period.
Reservations Made Inside the Late-Booking Window. Where the reservation was made within 45 days of the start of the Rental Period, or where a cancellation falls within that window, the reservation is non-refundable. One valve applies: if Lessor re-books the dates, Lessor refunds amounts paid less $2,500.00.
Early return of the RV does not entitle Renter to any refund or proration.
By Lessor. If Lessor is unable to deliver or release the RV due to mechanical failure, prior renter damage, act of God, or other cause outside Lessor’s reasonable control, including, on a Burning Man rental, cancellation of the Burning Man event by Burning Man Project and denial of a vehicle pass or gate access to Lessor, and no substitute unit is accepted by Renter, Lessor shall refund all amounts paid by Renter less documented third-party costs incurred on Renter’s behalf, and this Agreement shall terminate without further liability to either Party. Lessor’s substitution right under Section 1 is unaffected.
7Mileage, Generator, Fuel and Propane
Mileage (self-drive rentals). The rental fee includes the nightly mileage allowance stated in Schedule A. Mileage in excess of the allowance is billed at $0.50 per mile. Odometer readings shall be recorded and photographed at release and at return, and Lessor’s readings shall govern absent contemporaneous documentation from Renter.
Generator. The rental fee includes the nightly generator-hour allowance stated in Schedule A. Generator hours in excess of the allowance are billed at $5.00 per hour. Generator hour-meter readings shall be recorded and photographed at release and at return, and Lessor’s readings shall govern absent contemporaneous documentation from Renter.
Fuel and Propane. The RV is released with the fuel and propane levels recorded at handoff and shall be returned at the same levels. Fuel returned below the level recorded at release is billed at $60.00 per eighth of a tank, read off the gauge in eighths. Propane shortfalls are billed at the rate stated in Schedule B. Renter is responsible for all fuel and propane consumed during the Rental Period, including fuel consumed by the generator.
Tampering. Any disconnection, alteration, resetting, or tampering with the odometer or generator hour meter constitutes a material breach, and Renter shall be liable for the maximum allowance overage for the full Rental Period in addition to repair costs.
8Geographic and Road-Surface Restrictions
Applies to self-drive rentals.
Permitted Territory. The RV may be operated only within the continental United States. Operation of the RV in Mexico is strictly prohibited. Operation in Alaska, Canada, or any location outside the continental United States requires Lessor’s prior written consent.
Road Surface Restrictions. The RV may be operated only on paved public roads and on maintained unpaved roads leading to and within established campgrounds, RV parks, and event grounds. Off-road operation, operation on beaches, mountain fire roads, unmaintained forest service roads, or any surface where the RV is at material risk of becoming stuck or sustaining undercarriage damage is prohibited.
Prohibited Conditions. Renter shall not operate the RV where the posted or reasonably apparent height, width, weight, or length restrictions of a roadway, bridge, tunnel, or structure would be exceeded. Renter is solely responsible for all overhead-clearance damage, which is not covered under Lessor’s policy and is billed to Renter in full.
GPS Monitoring. Renter acknowledges that the RV may be equipped with a GPS telematics device recording location, speed, and operational data, and consents to such monitoring for the duration of the Rental Period.
9What Is Included
The rental fee includes: use of the RV during the Rental Period; standard bedding for the RV’s designated sleeping capacity; basic kitchen and dining equipment as inventoried at release; a full potable water tank at release; the mileage and generator allowances stated in Schedule A; and standard exterior and interior cleaning following normal use.
On a Delivered Rental the rental fee additionally includes transport to and from the destination, placement and leveling, and one end-of-rental waste tank pump-out.
On a Burning Man rental the rental fee additionally includes the deep dust remediation performed after the event.
On a delivered Burning Man rental the rental fee additionally includes the vehicle pass and gate entry for the RV, delivery to camp with leveling jacks set, and recovery from Black Rock City including a single end-of-event waste tank pump-out.
On a delivered Burning Man rental, pre-cooling of the A/C and refrigerator prior to Lessor’s departure from the camp is available on Renter’s advance written request. Renter acknowledges that pre-cooling consumes generator fuel from Renter’s allocation and elects it at Renter’s discretion.
10What Is Not Included
The rental fee does not include: fuel or propane; mileage or generator hours beyond the stated allowances; campground, RV park, or event fees; tolls, parking, citations, or fines; food, beverages, or personal supplies; mid-rental water resupply or tank pump-outs; ice; additional or specialty equipment; or any goods or services not expressly enumerated in Section 9.
On a Burning Man rental the rental fee additionally does not include: Burning Man tickets or vehicle passes for Renter or Renter’s guests; water beyond the initial fill; propane refills; or mid-event waste tank pump-outs.
Stocking or provisioning of the RV is available at additional charge upon written request.
11Delivered Rentals
Applies to delivered rentals.
Delivery Completion. Delivery is deemed complete upon (i) placement of the RV at the designated location, (ii) setting of leveling jacks, (iii) any pre-cooling of A/C and refrigerator requested by Renter in advance and in writing, and (iv) handoff of keys and access instructions to Renter or Renter’s designated on-site representative. If Renter is not present at delivery, Renter shall designate in writing an on-site representative authorized to receive keys and confirm delivery; alternatively, keys may be secured at the RV in a location communicated to Renter, in which case delivery is deemed complete upon Lessor’s photograph confirmation.
No Relocation. Renter shall not relocate, tow, move, or retract the leveling jacks or slide-outs of the RV during the Rental Period except as instructed by Lessor.
Remote and Off-Grid Locations. Where the destination is remote, off-grid, or subject to controlled access, Renter acknowledges that: (a) cellular and internet communications may be unreliable, intermittent, or unavailable, and Renter shall not expect real-time or same-day response from Lessor during the Rental Period; (b) Lessor is not obligated to provide on-site maintenance, repair, technical support, resupply, or emergency assistance during the Rental Period; (c) any mechanical failure, appliance malfunction, generator issue, or systems failure occurring after delivery shall not entitle Renter to any refund, credit, offset, or reduction in the rental fee; and (d) Renter assumes all risk and inconvenience associated with the habitability and operation of the RV during the Rental Period, including the risk that any system may cease to function and cannot be repaired or replaced by Lessor during the rental.
No Consequential Damages. In no event shall Lessor be liable to Renter for lost enjoyment, lost lodging value, alternative accommodation costs, travel disruption, or any other consequential, incidental, indirect, special, or punitive damages arising from any failure of the RV, delay in support, or inability to communicate during the Rental Period.
On a Burning Man rental, Renter acknowledges that the RV is intended for boondock operation at Black Rock City, and that any pre-cooling or other pre-delivery accessory operation consumes generator fuel from Renter’s allocation.
12Location, Placement, and Exclusive Use at Black Rock City
Applies to Burning Man rentals.
The RV shall be used exclusively at Black Rock City, Nevada, during the Burning Man event for the Rental Period stated in Schedule A.
Placement. Placement shall be within Open Camping unless Renter provides Lessor with an alternative theme camp assignment or Burning Man Placement location in writing no later than thirty (30) days before the start of the Rental Period.
No Relocation. Renter shall not relocate, tow, or otherwise move the RV during the Rental Period.
13Renter Obligations and Prohibited Uses
Renter agrees:
- (a)not to permit any person other than an Authorized Driver to operate the RV, and, on a Delivered Rental, not to operate the RV at all;
- (b)not to smoke, vape, or use any open flame inside the RV;
- (c)not to permit pets or animals inside the RV without Lessor’s prior written consent;
- (d)not to operate or occupy the RV while under the influence of alcohol, cannabis, or any controlled or impairing substance;
- (e)not to use the RV for any unlawful purpose, including the transport, manufacture, or distribution of controlled substances, firearms in violation of applicable law, or contraband;
- (f)not to use the RV to tow any trailer, vehicle, or object, or to carry any load exceeding the manufacturer’s gross vehicle weight rating or cargo carrying capacity, without Lessor’s prior written consent;
- (g)not to use the RV in any race, speed contest, driver-training exercise, or for any commercial hauling, delivery, ridesharing, or transport-for-hire purpose;
- (h)not to sublet, re-rent, share, transfer, assign, or offer occupancy of the RV to any third party for consideration, whether monetary or otherwise, including via Airbnb, Vrbo, or any other short-term rental platform;
- (i)not to exceed the maximum overnight occupancy stated in Schedule A, and not to transport any occupant while the RV is in motion except in a designated seat with an operable seatbelt;
- (j)not to alter, modify, decorate, wrap, or affix anything to the exterior or interior of the RV that would leave permanent damage or residue;
- (k)to secure all slide-outs, awnings, steps, antennas, jacks, and exterior compartments prior to operating the RV, and to disconnect all utilities prior to departure;
- (l)to maintain the RV in reasonable condition, to check fluid levels and tire pressure as instructed at release, and to report any damage, malfunction, warning indicator, or safety issue to Lessor as soon as reasonably practicable; and
- (m)to allow Lessor reasonable access to the RV during the Rental Period for maintenance, wellness checks, or in the event of emergency; and
- (n)on a Burning Man rental, not to use the RV in any manner that violates Burning Man Project’s community standards, the Ten Principles, or Bureau of Land Management (BLM) regulations.
A material breach of this section is a ground for termination under Section 22.
14Condition Documentation
At release or delivery, Lessor shall document the exterior and interior condition of the RV, the odometer, the generator hour meter, and fuel and propane levels via timestamped photographs. At return or recovery, Lessor shall repeat this documentation. Renter is encouraged to independently document the RV at the start and end of the Rental Period and to provide such documentation to Lessor within twenty-four (24) hours. Absent contemporaneous documentation from Renter, Lessor’s photographs and meter readings shall be presumed accurate for purposes of Section 7 and Section 15, subject, on a Burning Man rental, to the playa-dust standard stated below.
15Return Condition, Waste Systems, and Damage
Return Condition. Renter shall return the RV at the date, time, and location stated in Schedule A, in the same condition as released, reasonable wear and, on a Burning Man rental, ordinary playa dust excepted, with waste tanks emptied and the interior free of trash and personal effects. Late return is billed at $150.00 per hour after a grace period of 2 hours. Excessively soiled interior condition, including bodily fluids, vomit, urine, pet waste, food waste embedded in upholstery or carpeting, or filth beyond the scope of ordinary cleaning (on a Burning Man rental, ordinary post-event cleaning), constitutes damage under this section and is billed at $150.00 per hour, assessed at cost.
Playa Dust. On a Burning Man rental, ordinary playa dust is expected and is Lessor’s responsibility. After exodus the RV receives a full interior and mechanical dust remediation, and that work is included in the burn-week price. Renter will not be billed for ordinary dust.
Waste and Water Systems. Renter is solely responsible for monitoring water usage and waste tank capacity. Any interior damage, contamination, or remediation cost resulting from black or grey tank overflow, backup, freezing, or improper use of the RV’s plumbing systems is the responsibility of Renter. Renter shall use only RV-approved toilet tissue and tank treatment products.
Damage Liability. Renter shall be responsible for the reasonable cost of repair or replacement of any damage to the RV or its contents caused by Renter, Renter’s guests, or Renter’s invitees during the Rental Period, other than (i) damage covered by Lessor’s insurance policy without recourse to Renter, or (ii) ordinary wear and, on a Burning Man rental, playa dust consistent with the intended use. Lessor shall provide Renter with a written itemized damage assessment and supporting documentation within thirty (30) days following the end of the Rental Period. Damage amounts are due within fifteen (15) days of invoice and may be applied against the security deposit in accordance with Section 5.
Loss of Use. Where damage renders the RV unavailable for rental, Renter shall additionally be liable for loss of use at the daily rate stated in Schedule B for each day the RV is out of service, not to exceed thirty (30) days.
Fines and Citations. Renter shall reimburse Lessor for any toll, parking citation, moving violation, impound fee, or administrative penalty incurred during the Rental Period, plus the administrative processing fee stated in Schedule B.
16Leave No Trace, MOOP, and Event Assessments
Applies to Burning Man rentals.
Included Services. The rental fee includes one (1) potable water fill at delivery or release and one (1) black and grey tank pump-out at recovery or return. No mid-event water resupply or tank pump-outs are included.
Overflow and Interior Damage. Renter is solely responsible for monitoring water usage and waste tank capacity during the Rental Period. Any interior damage, contamination, or remediation cost resulting from black or grey tank overflow, backup, or improper use of the RV’s plumbing systems shall be the responsibility of Renter and shall be assessed under Section 15.
Leave No Trace and MOOP. Renter shall comply with Burning Man Project’s Leave No Trace principles and Matter Out of Place (“MOOP”) standards. Any fine, penalty, cleanup fee, or assessment levied against Lessor, the RV, or Lessor’s Burning Man vehicle pass by Burning Man Project, the U.S. Bureau of Land Management, or any other authority as a result of Renter’s or Renter’s guests’ conduct shall be reimbursed by Renter to Lessor within fifteen (15) days of invoice.
17Breakdown, Accident, and Roadside
Applies to self-drive rentals.
Breakdown. In the event of a mechanical breakdown, Renter shall stop operating the RV immediately, move it to a safe location where practicable, and contact Lessor before authorizing any repair. Renter shall not authorize repairs exceeding $200.00 without Lessor’s prior written approval. Lessor shall reimburse Renter for approved repairs necessitated by ordinary mechanical failure upon presentation of receipts.
Renter-Caused Conditions. Lessor is not responsible for costs arising from Renter’s misuse, negligence, or failure to observe operating instructions, including running out of fuel, lockouts, dead chassis or house batteries caused by Renter, tire damage from underinflation or road hazard, overhead-clearance strikes, or damage from operation on prohibited surfaces. Recovery, towing, and service calls arising from such conditions are billed to Renter at cost plus the service coordination fee stated in Schedule B.
Accident. In the event of any accident, collision, theft, vandalism, or loss, Renter shall (a) notify law enforcement and obtain a police report, (b) notify Lessor within twenty-four (24) hours, (c) not admit fault or liability, (d) obtain the name, address, license, and insurance information of all involved parties and witnesses, and (e) cooperate fully with Lessor and Lessor’s insurer in any subsequent investigation or claim. Failure to obtain a police report or to provide timely notice may result in Renter bearing full liability for the loss.
Renter acknowledges that Lessor’s ability to respond to a breakdown during the Burning Man event is limited as set out in Section 21.
18Insurance
Lessor Coverage. Lessor maintains automobile liability and physical damage coverage applicable to the RV during the Rental Period, subject to the terms, conditions, exclusions, and deductibles of the applicable policy. Coverage extends only to Authorized Drivers who satisfy Section 3 and, on a Self-Drive Rental, only to operation permitted under Section 8.
Because Renter is not an Authorized Driver on a Delivered Rental, no additional driver endorsement or supplemental coverage is required of Renter.
Deductible. Renter is responsible for the physical damage deductible of $500.00 per loss arising during the Rental Period, regardless of fault, except where the loss is recovered in full from a third party.
Voiding Events. Coverage extended by or through Lessor is void as to any loss arising from operation by an unauthorized driver, operation while impaired, operation outside the permitted territory, operation on a prohibited surface, use in violation of Section 13, or any intentional or criminal act. In any such event, Renter is liable for the full stated value of the RV as set out in Schedule A in the case of total loss, or the full cost of repair, in addition to loss of use under Section 15.
Personal Effects. Lessor is not responsible for loss of, theft of, or damage to Renter’s personal property. Renter is encouraged to maintain independent coverage for personal effects.
19Indemnification
Renter shall indemnify, defend, and hold harmless Lessor, its members, managers, employees, and agents from and against any and all claims, damages, losses, and expenses (including reasonable attorneys’ fees) arising out of or resulting from (a) Renter’s or Renter’s guests’ use, operation, or occupancy of the RV; (b) any breach by Renter of this Agreement; or (c) any bodily injury, illness, or property damage sustained by Renter or Renter’s guests during the Rental Period, except to the extent caused by Lessor’s gross negligence or willful misconduct.
20Assumption of Risk
Renter acknowledges that recreational vehicle travel and camping involve inherent risks, including but not limited to vehicle operation on public highways, remote locations with limited emergency services, extreme weather, wildlife, propane and electrical systems, and the use of steps, ladders, and elevated sleeping surfaces.
Renter further acknowledges that Burning Man is held in a remote high-desert environment involving inherent risks including but not limited to extreme heat, dust storms, limited emergency services, and hazards associated with a temporary large-scale event.
Renter voluntarily assumes all such risks on behalf of Renter and Renter’s guests.
21Remote Event Acknowledgment and Limitations on Lessor Support
Applies to Burning Man rentals.
Renter expressly acknowledges and agrees that:
- (a)Remote Location. Black Rock City is a temporary event located in a remote high-desert region of Nevada with no permanent infrastructure. Access is controlled and restricted by Burning Man Project and the U.S. Bureau of Land Management. Once Lessor has delivered the RV and departed the event, or Renter has entered the event with the RV, Lessor is unable to enter or re-enter Black Rock City until the recovery or return date without incurring substantial cost and delay, and entry may be impossible.
- (b)Limited Communications. Cellular, internet, and other outside communications within Black Rock City are unreliable, intermittent, or entirely unavailable. Renter shall not expect real-time or same-day response from Lessor to any communication attempted during the event, and Lessor’s inability to receive, respond to, or act upon any communication from Renter during the Rental Period shall not constitute a breach of this Agreement.
- (c)No On-Site Support. Lessor is not obligated to provide, and Renter shall not expect, on-site maintenance, repair, technical support, resupply, or emergency assistance during the Rental Period. Any mechanical failure, appliance malfunction, generator issue, systems failure, or other defect or inoperability of the RV or its contents occurring after delivery or release shall not entitle Renter to any refund, credit, offset, or reduction in the rental fee.
- (d)Assumption of Operational Risk. Renter assumes all risk and inconvenience associated with the operation and habitability of the RV during the Rental Period, including without limitation the risk that the RV or any of its systems (HVAC, generator, refrigerator, plumbing, waste, electrical, or otherwise) may cease to function properly and cannot be repaired or replaced by Lessor during the event.
- (e)No Consequential Damages. In no event shall Lessor be liable to Renter for any lost enjoyment, lost lodging value, alternative accommodation costs, travel disruption, or any other consequential, incidental, indirect, special, or punitive damages arising from any failure of the RV, delay in support, or inability to communicate during the Rental Period.
22Termination for Cause
Lessor may terminate this Agreement and repossess the RV, including, on a Burning Man rental, by entering Black Rock City and removing the RV from the event, without refund and without prior notice where circumstances reasonably require, if Lessor determines in Lessor’s reasonable judgment that Renter or Renter’s guests have:
- (a)engaged in any unlawful activity in, on, or around the RV, including without limitation the manufacture or trafficking of controlled substances;
- (b)permitted operation by an unauthorized or unqualified driver;
- (c)engaged in conduct creating a material risk of impoundment, seizure, or forfeiture of the RV or, on a Burning Man rental, of Lessor’s Burning Man vehicle pass;
- (d)materially breached Section 3, Section 8, or Section 13;
- (e)failed to make any payment when due; or
- (f)engaged in conduct that materially threatens the safety of persons or property.
Upon termination, Renter shall surrender the RV immediately, all payments made shall be retained by Lessor as liquidated damages, and Renter remains liable for all damages caused prior to termination and for all costs of repossession.
23Force Majeure
Neither Party shall be liable for failure or delay in performance due to causes beyond reasonable control, including acts of God, wildfire, flooding, severe weather, pandemic, civil unrest, government action, or road or facility closure, and including, on a Burning Man rental, cancellation or restriction of the Burning Man event and denial of Bureau of Land Management access.
24Governing Law, Venue, and Attorneys' Fees
This Agreement shall be governed by and construed in accordance with the laws of the State of Nevada, without regard to its conflict-of-laws principles. The Parties consent to the exclusive jurisdiction and venue of the state and federal courts located in Washoe County, Nevada, for any dispute arising out of or relating to this Agreement. In any action or proceeding to enforce or interpret this Agreement, the prevailing Party shall be entitled to recover its reasonable attorneys’ fees, court costs, and expenses (including collection costs and international enforcement costs) from the non-prevailing Party, in addition to any other relief awarded.
25Entire Agreement
This Agreement, together with Schedules A and B, constitutes the entire agreement between the Parties regarding the subject matter hereof and supersedes all prior discussions, quotes, and correspondence. Where Schedule A and Schedule B conflict, Schedule A governs. No modification shall be effective unless in writing and agreed by both Parties. If any provision is held unenforceable, the remainder shall remain in full force and effect.
Renter accepts this Agreement electronically, by affirmatively checking the box presented alongside a link to this document at the time of payment. That assent is recorded with the version of this Agreement then in effect and the date and time of acceptance, and has the same effect as a signature.
Schedule A
Vehicle and Rental Details
Completed for each rental at booking and incorporated into the Agreement.
Renter
- Renter name
- Completed at booking
- Completed at booking
- Phone
- Completed at booking
- Address, licence, and date of birth
- Recorded at handoff
Vehicle
- Year / make / model
- Identified on booking confirmation
- VIN
- Identified on booking confirmation
- License plate
- Identified on booking confirmation
- Stated value (policy rating base)
- Identified on booking confirmation
- Designated sleeping capacity
- Identified on booking confirmation
- Maximum overnight occupancy
- The coach’s designated sleeping capacity, stated at booking
Rental structure
- Rental type
- Self-drive or delivered — designated at booking
- Rental period
- Completed at booking
- Release / return or delivery location
- Completed at booking
- Cancellation terms
- Standard — fully refundable more than 90 days out, 50% refundable to 45 days out
Authorized drivers
On a Self-Drive Rental, each Authorized Driver is named and their licence recorded at handoff, and each must satisfy Section 3. Renter confirms at booking that the primary driver is at least 25 years of age and holds a valid driver’s licence.
On a Delivered Rental the Authorized Drivers are Lessor’s personnel only. Renter and Renter’s guests are not authorized to drive, tow, or otherwise operate the RV at any time.
Standard allowances
- Mileage (self-drive rentals)
- 100 miles per night
- Generator
- 4 hours per night
These are the standard allowances, stated in Schedule B. Where a rental is sold with different allowances, Schedule A states them for that rental and supersedes Schedule B.
Condition readings
Odometer, generator hour meter, fuel level, and propane level are recorded and photographed by Lessor at release and again at return, in accordance with Section 14. Renter receives the readings in writing at each end of the trip.
Rental fee and payment structure
The rental fee, its line items, and the payment dates are completed here at booking, for that rental. The standard structure is:
- 50% deposit on acceptance, which confirms the reservation.
- The balance is charged automatically to the card on file 30 days before the start of the Rental Period.
- A rental starting within 45 days is due in full on acceptance.
- A refundable security deposit of $1,500.00 is placed as a card authorization at handoff on every rental — a hold, not a charge.
Schedule B
Rate Schedule, Allowances, and Fees
Standard terms applicable to all fleet units unless superseded in Schedule A.
Allowances and overage rates
- Mileage allowance included (self-drive only)
- 100 miles per night
- Mileage overage
- $0.50 per mile
- Generator allowance included
- 4 hours per night
- Generator overage
- $5.00 per hour
- Fuel returned below the level recorded at releaseRead off the gauge in eighths at release and at return.
- $60.00 per eighth of a tank
- Propane returned below the level recorded at release
- Replacement cost plus a $25.00 service fee
Security deposit and deductible
- Refundable security deposit — all rentalsPlaced as a card authorization at handoff, not a charge.
- $1,500.00
- Renter-responsible physical damage deductibleApplies to collision and comprehensive alike, regardless of fault.
- $500.00 per loss
- Loss of use, per day out of service (maximum 30 days)
- $250.00 per day
Return condition and service fees
- Late returnAfter a grace period of 2 hours from the scheduled return time.
- $150.00 per hour
- Waste tanks returned unemptied
- $150.00
- Excessive interior soiling beyond ordinary cleaning
- $150.00 per hour, assessed at cost
- Smoking, vaping, or open flame inside the RV
- $500.00 plus remediation cost
- Undisclosed pet in the RV
- $300.00 plus remediation cost
- Operation by an unauthorized driver
- $1,000.00 plus full damage liability
- Service coordination fee (Renter-caused roadside)
- $150.00 plus cost
- Citation, toll, or violation administrative processing
- $75.00 per occurrence plus the amount
- Lost key or key fob
- $250.00
- Lost or damaged linens, kitchenware, or equipment
- Replacement cost
Rates and fees stated in this Schedule B are subject to revision by Lessor for future rentals, and are fixed as to a rental as of its Effective Date.
Acceptance
Lessor: Black Rock RV Rentals LLC, by Tim Doucette, Managing Member.
Renter: Completed at booking — accepted by checking the box presented with this document at the time of payment.
Questions about anything in here: write to info@blackrockrvs.com or call (775) 269-2800. Black Rock RV · Reno, NV.